Write-up designed for accounting firms whose clients need answers.
How do current income and expense totals compare to the previous
month, year to date or to prior year? How much cash goes to various
expense items? Are payroll withholding calculations accurate and in
compliance with local, state and federal regulations? Do client banking
records match bank statements?
The write-up applications described in the following reviews are
designed for accounting firms whose clients need such answers. The
applications offer efficient data entry while also producing accurate,
detailed records and reports.
Data converts from popular
maintenance of systematic and convenient records of money transactions in order to show the condition of a business enterprise. The essential purpose of bookkeeping is to reveal the amounts and sources of the losses and profits for any given period.
and small business financial
programs, allowing firms to integrate client-generated information into
these applications easily. New clients need financial baselines for
measuring their performance, even if they’re well into a fiscal
year. Trial balance functions provide those baselines.
These applications offer a range of other features to enhance
productivity too. Chart of accounts formats copy from an existing client
to a new client within the same industry. With user-defined default
settings, firms don’t have to enter the city, state, employment
classification or other repetitive information for each employee payroll
Payrolls themselves present a whole set of challenges, with
Federal Insurance Contributions Act
Noun 1. FICA – a tax on employees and employers that is used to fund the Social Security system
income tax – a personal tax levied on annual income
Medicare and federal income tax withholding amounts that vary with
individuals and employee classifications. These applications calculate
all necessary deductions automatically. And regular vendor-issued
upgrades and enhancements ensure the calculations will meet government
regulations and tax codes.
User-defined settings also save considerable time in recording
income and expense transactions. Names for frequent customers or vendors
enter automatically into journals with a few keystrokes or a function
key. Necessary data flows into the proper account and into the
and other relevant reports or statements. Drill-down capabilities
enable users to find initial entry sources for questionable report or
A client’s record of banking transactions may differ from a
bank’s monthly statement. Bank reconciliation tables compare bank
and client records, revealing any sources of discrepancies.
Built-in modules or export capabilities transfer data to other
modules or applications for producing W-2, 940, 1099 and other
employment or tax documents. Each application features a range of report
and statement options, and, depending upon the particular application,
such documents can be stored or sent in
or a set of codes used to represent letters, numbers, a few symbols, and control characters. Originally designed for teletype operations, it has found wide application in computers.
These applications differ in their general appearances,
navigational methods deployed and in specific functions and features.
Nevertheless, all deliver greater efficiency and enhanced write-up
capabilities for accounting firms and their clients.
Accountant’s Relief Offers Bank Reconciliation, Online Access
The practice management, accounting and tax preparation software
vendor formerly known as Micro Vision Inc. renamed itself
AccountantsWorld late last year and is dedicated to the practice
development of accounting professionals. That explains why
Accountant’s Relief is marketed to the professional accountant as
end user and not the accountant’s client. Thus, the company spurns
the trend to sell to both accountants and their clients and compete for
Accountants World must like being in the forefront of new
technologies, because Accountant’s Relief is accessible online with
a PC-installable equivalent program for when the Internet is
inaccessible. And since Accountant’s Relief is online, the client
works under the accountant’s supervision. The online data input by
the client can be easily reviewed and adjusted by the accountant as
Accountant’s Relief ships on a standard
see compact disc.
in full compact disc read-only memory
Type of computer storage medium that is read optically (e.g., by a laser).
, and includes
four tax modules–Tax Relief, Tax Practice Manager, Tax Planner and
Electronic Filing–and modules for
fix npl →
, after-the-fact payroll
and check writing … Once installed, the standard Windows
includes 11 selections, while the icon tool bar supports 20 quick
functions. Client setup includes: copying/editing an existing client or
setting up a new client with standard data; importing a client or
customizing an input sheet for a brand new client with data path,
password, year end, number of periods, current period end and three
choices for account structure.
In the transactions mode select the journal (cash disbursements,
cash receipts, general, and payroll) and then fill in a date, reference
or check number, description, account number, account name, debit and
credit. For the cash disbursements journal, a 1099 check box shows if
n. the one named on a check or promissory note to receive payment.
PAYEE. The person in whose favor a bill of exchange is made payable.
is an employee or vendor. An additional column shows the item
has been reconciled to the bank statement.
The Auto Speed-Entry feature, when enabled, selects from the
database the name of the most unique vendor or customer on a
character-by-character basis, similar to QuickBooks’ popular
Quick-fill feature. Account numbers automatically fill in account names
. If you forget the account name and number, a pop-up pick
list allows you to browse through the available choices. Recurring and
reversing entries are automatic if selected during the general journal
input. Entries from all but the general journal can
“auto-post” to the ledger. Set up additional journals, such as
sales and purchases,
prn. See prn order.
Data entry supports import of general ledger data from 16 popular
general ledger packages with preprogrammed configuration files or custom
configuration files. The data entry, however, does not support the
source document approach where you fill out checks or other everyday
business documents that are turned into journal entries by the computer.
Neither do adjustments support calculations allowing you to automate the
process of journal entries like bad debt expense, which is based upon a
percentage of an account balance. However, you can set up recurring
adjusting entries that will post at the beginning of each period.
Integration with the optional fixed asset module allows you to automate
The bank reconciliation module includes all the needed features
such as mark or unmark all or one and finish later. Once reconciliation
is completed, you are taken to the transactions screen where you can
make all necessary journal entries.
Accountant’s Relief supports an impressive number of reports,
four customizable financial statements, letter of representation and
Accountants World offers customers access to a state-of-the art
Online Support Center, and technical support is available by phone from
8:30 A.M. to 5 P.M. Eastern time.
With its easy-to-use interface and online capabilities and a
course–which may qualify for continuing
professional education (check the requirements of your
state)–Accountant’s Relief offers a wealth of features to
today’s mobile accountant.
By Alfred Giovetti,
, city (1991 est. pop. 264,000), SE Nigeria. It is an important regional market, a road and rail hub, and a manufacturing center for cement, textiles, pharmaceuticals, processed palm oil, shoes, plastics, soap, and beer.
Sage CPA Accounting’s Client Write-Up Imports Quickbooks &
Sage CPA Accounting’s Client Write-Up product, developed by
CPASoftware, installs on workstations equipped with
or newer versions of the Windows
, and on Novell or
Windows 2000 servers. CPASoftware is a business unit of Sage Software,
located in Pensacola, Fla.
Client Write-Up’s introductory screen includes menu bar
selections as well as links for entering and printing checks, making
journal entries, reconciling a checking account, printing financial
statements, reviewing statements, printing a general ledger and making
That blend of navigational styles found in Windows-based
applications and Web sites gives users familiar options for launching
various functions. Client Write-Up also incorporates a variety of other
features to promote productivity and ease of use.
Interfaces accept data from ACE, Creative Solutions, Peachtree,
elevation above which trees cannot grow. Its location is influenced by the various factors that determine temperature, including latitude, prevailing wind directions, and exposure to sunlight.
and other widely used accounting and bookkeeping
applications. The new client selection from the file menu outlines the
steps–entering client setup, fiscal periods, chart setup and checking
account–for initiating write-up functions. Following each step, a
pop-up query asks users if they are finished. Such pop-up queries or
alerts are common in Sage CPA Accounting.
A roll-in accounts capability allows users to copy the format of an
existing chart of accounts or deploy a standard chart of accounts
template. Payroll menu selections open windows for addressing state and
tax requirements, workers compensation, tips, sick pay and
FICA or Medicare withholding adjustments. Client Write-Up accepts
after-the-fact payroll entries, while user-defined default settings for
, job classification and other fields eliminate manual entry of
repetitive information for employee records.
On the Check Entry screen, users can select employee, vendor or
another classification for the payee. Pull-down selections appear
listing payees within that classification and the accounts to which that
distribution may be assigned. Recurring payment amounts enter
automatically, and the Check Entry screen includes a check register that
records each distribution. Checks also print directly from CPAClient
Similarly, the software’s journal functions automatically
enter recurring monthly items such as depreciation allowances. A running
tally of credit and debit totals appears at the bottom of each journal
screen so users can assess financial performance during that reporting
For bank account reconciliations, Client Write-Up first requests
the bank account to be reconciled, the bank statement period and any
service charges or interest listed on that statement. A second window
displays check amounts, deposits, transfers, and any difference between
the bank ending balance and the cleared balance. Clicking on a check,
deposit or transfer entry prompts corresponding changes in the balance
totals, allowing users to easily identify a potential discrepancy
Client Write-Up guides users through trial balance pickups in a
similar manner, requesting date, journal number and accounts. As a
second window opens, account entries are displayed, as well as reporting
periods having no entries. The program asks if zeros should be entered
for those periods. Trial balances post from that window.
Financial Statement reporting screens for general ledger and other
documents feature the columns, cells and rows format associated with
spreadsheet applications. Clicking on a report cell opens the source
journal for that entry so users can locate the origin of questionable
data. Client Write-Up automatically imports necessary information for
Form 941 and other documents. Reports arrange in multiple printing
queues based on reporting periods or client needs.
Client Write-Up offers the ease of use and automated features
associated with popular personal finance applications. Included with
that convenience, however, are robust capabilities handling complex and
diverse write-up needs. This application delivers productivity and
, Joseph Henri Maurice Known as “Rocket.” 1921-2000.
Canadian hockey player. A right wing for the Montreal Canadiens (1942-1960), he led his team to eight Stanley Cup championships and was the first player to score 50 goals in a
tr.v. in·tu·it·ed, in·tu·it·ing, in·tu·its Usage Problem
To know intuitively.
[Back-formation from intuition.
Preserves Look and Feel of EasyACCT Interface
was bought by Intuit in 2001, accountants who used
TAASC’s EasyACCT were spared the loss of their favorite program. In
fact, little has changed in the overall look and feel of the EasyACCT
interface. Intuit even continues to support the DOS version of the
program, which is available to install from CD-ROM, along with the
current Microsoft Windows version. Those so inclined can stroll down
memory lane with the DOS version looking much as it did in its heyday.
The latest version offers faster transaction entry (fewer
keystrokes), improved Lacerte integration, new information returns (
and corrected 1099s). You can post to the general ledger or the
payroll special journal without leaving the transaction screen or
payroll transaction screen. The bank reconciliation system now handles
multiple bank account numbers for each client and complies with Check 21
clearing. Customer feedback finally convinced
Intuit to add the ability to process automatic transactions within the
Windows-based AP module.
Once loaded from a CD-ROM, the program prompts you to set up a
Windows group and icon. There are three sample companies to play around
with and learn the program: office supply (inventory), generic
multi-departmental (manufacturing) and accounting (service). You can
transfer charts of accounts from any company in the program or from 31
sample charts of accounts for more than 20 different types of business.
You can also transfer bank names, employees, vendor names, customer
lists, products and services or anything one company may have in common
with another company.
The program transfers tax data exclusively to Intuit’s
ProSeries, Lacerte or QuickBooks. Export to other programs using
comma-delimited, text and fixed-length text files.
The data entry screen contains four required and two optional data
entry fields, and the entries must balance before you can exit the
screen. Transactions are divided into three categories: general ledger,
sales journal and payroll (either “live” or after-the-fact).
If a transaction involves writing a check, pressing Alt-W allows you to
write a check without leaving the transaction entry screen. You also can
allocate amounts from the check to multiple accounts and then print the
preprinted or MICR-encoded check using your laser printer.
Reports in EasyACCT are fully customizable and can be standard,
divisional or multi-departmental. The balance sheet and income statement
can accommodate numerous categories and sub-schedules. Other
1. Capable of being printed or of producing a print:
2. Fit for publication:
reports include receivables, invoices, payables and inventory.
The only EasyACCT module available as a stand-alone program is the
Information Return System used to produce Forms 940, 941, W-2, W-3, all
1099s and some retirement plan forms. EasyACCT integrates with the
Information Return System as well both the Professional Tax System and
EasyACCT Business System, a single-company system designed for small
business clients doing in-house transaction entry. You also can import
and export files from and to EasyACCT in
tr.v. de·lim·it·ed also de·lim·i·tat·ed, de·lim·it·ing also de·lim·i·tat·ing, de·lim·its also de·lim·i·tates
To establish the limits or boundaries of; demarcate.
, text and
fixed-length formats. Although the program provides some help in this
area, you pretty much have to know what you’re doing to do it
EasyACCT offers a variety of support options, some of which are
available 24 hours a day, seven days a week. Users also can take
advantage of the online KnowledgeBase for answers to a variety of
questions and issues.
EasyACCT supports 21 SUTA modules, which is not everyone but is an
impressive number. In addition to “F1” contact-sensitive help
, the program includes 13 video tutorials
accessible through a dropdown menu. The 74-page getting started guide is
helpful for most users.
EasyACCT is a straightforward, no-nonsense accounting package
appealing to DOS-based accountants. If, however, you’ve been won
over by Windows, it may be a little dull. Nevertheless, why
tr.v. re·in·vent·ed, re·in·vent·ing, re·in·vents
1. To make over completely:
“traditional double entry accounting” wheel when TAASC and
Intuit have provided such a wonderful solution.
By Alfred Giovetti, CPA, ABA, ATA
Client Write-Up Saves Reports in PDF or HTML Formats
Client Write-Up for Windows, developed by PC Software Accounting,
Inc., is a 32-bit application for PCs equipped with Pentium processors
and Microsoft (MS) Windows 95 or newer versions of the Windows operating
system. Based in Sarasota, Fla., PC Software first developed its
software for accounting firms in 1978.
Client Write-Up for Windows incorporates a menu bar, tool bar
n (Comput) →
and other features associated with MS Office
applications. Menu bar selections include Setup, Transactions, Reports,
Utility and Help.
Click on tool bar icons to open windows for bank reconciliation,
debit-credit check, employee file maintenance, report group processing
and other tasks–computing characteristics that ease learning curves for
new users. The software incorporates other
Serving to save time through an efficient method or a shorter route; expeditious.
features to help
firms work faster and smarter.
Interfaces accept data from CPA Software, Creative Solutions,
Peachtree, and other popular accounting and bookkeeping applications.
This alleviates data conversion concerns firms face when converting
legacy systems, while allowing the applications to readily import data
from client records.
Likewise, the Clone Client feature saves time in generating charts
of accounts for clients. By applying Clone Client, the general chart of
accounts format copies information from a current client to a new
client. For example, a firm may serve several hardware store clients.
Cloning the charts of accounts for those stores from an existing
hardware store client yields immense time savings. Financial data and
other client-specific items, such as bank names or additional account
categories, are easy to enter into a cloned chart.
Client Write-Up Payroll Set-Up accepts after-the-fact data and
corrects any previous errors made in calculating year-to-date FICA and
Medicare contributions. Payroll set-up functions include specific
for states or localities, and addresses tax issues for
bonuses, commissions and tips. The function also covers requirements for
clergy and other employees whose compensation includes other items
User-defined default settings automatically enter repetitive data
from one employee to another, and from one pay period to another.
Searches based on work locale, name or other criteria quickly locate
n a printed form on which detailed records are kept of the amounts of money paid to auxiliaries. The record has columns for all the necessary tax deductions so that a detailed record is available for tax reporting and cost accounting.
. Trial balances are entered for new
client accounts, allowing for year-to-date or past year comparisons.
The Client-Write-Up focus on efficiency continues in the general
ledger transaction functions. Function keys and letter abbreviations
for entering bank deposits, recurring payments or
multiple payments made to the same vendor. Clicking on a journal notes
button opens a window for entering up to 99 lines of notes for each
transaction. Transactions tables sort
1. As stated or indicated by; on the authority of:
2. In keeping with:
description, transaction type or other column headers.
icon opens a table showing whether
end-of-the-month totals balance. With journals and
for review, users are able to identify past entry errors.
Trial balance, G/L, income statements and other reports print in
user-defined batches. In addition to generating hard copies, Client
Write-Up saves reports in PDF or HTML formats. The PDF format promotes
easy electronic storage or transmission of reports, while the HTML
setting allows data exports to MS Excel and other common applications.
Each Client Write-Up installation includes one year of
complimentary technical support, with six months of toll-free telephone
access. Regular phone support hours are 9 A.M. to 5 P.M.,
Saturday and extended weekday hours during W-2 prep season.
Client Write-Up features familiar computing characteristics, making
it easy to learn. While offering capabilities to meet diverse client
needs, it also incorporates a variety of timesaving features, making it
easy for firms to easily import, enter, export and save data. Accounting
firms and their clients win with PC Software’s Client Write-Up for
PC Software Accounting, Inc.
By Richard S. Buse
Write-Up CS from Creative Solutions Includes Financial Statement
Creative Solutions Write-Up CS includes modules like the General
Ledger, Payroll Compliance and Financial Reporter. Write-Up CS installs
on workstations using Microsoft Windows 98 Second Edition or newer
versions of the Windows operating system, on
on Windows 2000 Service Pack 2 and Windows 2003 servers.
You can import data to Write-Up CS from Accountants Relief, ACE,
ATB Across the Board
ATB Active Time Battle
ATB All Terrain Bike
ATB Alberta Treasury Branches
, CPA Software, Peachtree, QuickBooks and other common accounting and
bookkeeping programs, as well as from ACSII and spreadsheet format
Menu and tool bars span each screen, and a left-hand
icons for opening transactions, bank reconciliation,
chart of accounts, payroll check entry and other write-up functions.
Right click on any data entry field to open a help window for that
Write-Up CS incorporates a number of other features designed to
help users work faster and more efficiently. Chart of accounts formats
copy from an existing client to a new client and each account includes a
description as well as an asset, expense, liability/equity or revenue
designation. Those designations identify account data for transfer to
the general ledger or various reports and statements. Clicking on an
account listing displays credits, debits, budget amounts and balances
for the current and past monthly reporting periods.
The vendor setup function stores the
, vendor identification number, contact information and
corresponding account number for each vendor, as well as agent or Form
1099 designations. Necessary data transfers to tax preparation software.
The transaction screen displays tabs and tables for making journal
entries and recording check and deposit activity. Journal entries number
in user-defined increments. Autofill or default settings enter vendor
names and reporting periods. A table displays past journal entries, with
activity buttons for adding, deleting or editing entries. Input checks,
deposits and additional distributions from the transaction screen. Bank
entries post to the listed account.
On the Employees screen, enter personal W-2 information for each
employee along with tax withholdings and deductions. It offers tip
calculations along with a table displaying total earnings–including
vacation and sick pay–for monthly, quarterly and year-to-date periods.
Payroll data transfers to 941, W-2, and 1099 forms processing utilities.
The program also accepts after-the fact-payroll information, and users
can establish a payroll checkbook.
The Bank Reconciliation shortcut icon opens a pane displaying bank
statement information and adjusted and unadjusted general ledger
balances. Additional tabs open screens for more detailed information
regarding deposits and other credits, checks and other debits, direct
deposit items, other bank items and checkbook.
Financial Statement Reporter comprises familiar spreadsheet
columns, cells rows and navigation tools. A variety of reports print
from Write-Up CS, including general ledger, transaction listing, payroll
journal, vendor activity, earnings, and liability by pay item. Reports
save to ASCII, XBRL and PDF formats, allowing for easy file storage,
transmission and export into other applications. This software also can
be fully integrated with other Creative Solutions applications.
Along with e-mail, online and phone support, onsite and online
training is offered. Phone support hours are 9 A.M. to 8 P.M. Eastern
time, from April 18 to Dec. 31, with extended weekday and weekend
support hours from Jan. 1 through April 17.
Write-Up CS features the list panes, activity bars and icon
shortcuts associated with online applications, making it an easy program
to learn and navigate. User-defined default settings and autofill
functions greatly reduce data entry time. Behind that ease of use is a
robust program permitting firms to process vast amounts of data, deliver
detailed reports and export or transmit information in widely used
formats. This application merges convenience and a comprehensive range
By Richard S. Buse
Firms Need Not Upgrade Hardware to Use UBCC’s Client Data
Client Data Center, the write-up software package from Universal
Business Computing Company (
), includes modules for
n. the amounts of money due or owed to a business or professional by customers or clients. Generally, accounts receivable refers to the total amount due and is considered in calculating the value of a business or the business’ problems in paying
, bank reconciliation, fixed asset management, general ledger
write-up, loan amortization, payroll processing and trial balance.
The application’s various modules and functions reflect the
flexibility incorporated into this software. That flexibility also is
evident in Client Data Center
options for computing style and navigation.
You can install the software on more than 700
including Citrix and
. It also is compatible with older
versions of the Microsoft Windows operating system, such as Windows 95
and 98, as well as legacy platforms based on
. With that range of
acceptable systems, firms do not need to upgrade their hardware solely
to accommodate Client Data Center.
Import data from Peachtree,
and ASCII or
User-defined default settings eliminate repetitive entry processes for
descriptions, reporting period dates and other items.
The application also allows users to select one of three computing
and navigational styles to suit their preferences. One style features
the solid-color screen and keyboard-driven commands associated with
older operating systems and applications. A second style includes the
activity and menu bars found on Web sites and Windows-based
The third style, the Graphical Expert mode, incorporates elements
of those two choices. Activity buttons displaying keyboard codes open
function menus with a mouse click. Typing those codes into an entry
field at the bottom of the screen serves the same purpose.
The opening screen of Client Data Center lists all of its functions
or modules, with an activity box containing a two-letter
in writing, arbitrary shortening of a word, usually by cutting off letters from the end, as in U.S. and Gen. (General). Contraction serves the same purpose but is understood strictly to be the shortening of a word by cutting out letters in the middle,
for each selection. For example, clicking on the “UP” box or
typing those letters into the entry blank at the bottom and then hitting
the “enter” key, opens a menu screen for unified payroll
activities, including EFT bank controls, state controls, federal
controls, miscellaneous deduction control and vacation/sick time
Each selection addresses specific issues or tasks. Record
deductions within the miscellaneous deduction screen for retirement
plans, child support and advance
earned income credit
state controls selection permits users to enter income withholding tax
or other state-specific items.
The bank reconciliation module handles multiple checking accounts,
and posts checks, deposits,
, interest payments and other
items directly to the module.
Vendor transaction functions address recurring entries, discounts,
purchase order numbers and payments from multiple bank accounts. Journal
and totals as well as payments received.
With the account class tables, users can assign classifications to
accounts for inclusion in the general ledger.
Client Data Center includes state unemployment and tax forms and
current and past federal forms. The application also offers an array of
report options for client time logs, financial statements, general
ledger, journal listings, payroll and trial balances. Historic data
reports accommodate up to five years of extractable data.
Print reports in
format and/or store them
. Client Data Center includes e-mail
application interfaces for transmitting data electronically to clients.
Interfaces transfer data to Lacerte and UltraTax tax preparation
programs. Data also exports to other applications in CSV format.
Client Data Center contains a comprehensive range of functions. Its
compatibility with legacy operating systems and hardware make it a
particularly attractive choice for firms not wanting to take on new IT
commitments. UBCC complements those benefits with frequent updates and
Psychology Non-health care-related ancillary services–eg, transportation, financial aid, support groups, homemaker services, respite services, and other services
Universal Business Computing Company
By Richard S. Buse